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Simplify your way to profits and prosperity

Outsourcing services in the field of office printing today represent a standard that provides flexibility, increases efficiency when working with documents and the opportunity to delegate printing solutions and be fully engaged in what is the most important to you - your business.

Claims for circulation of documents in paper or electronic form is constantly increasing and outsourcing services, today not only the actual printing, copying, scanning and sending documents via email. It is a process of continuous analysis of printing environment, its optimization settings document flow inside and outside the company. All this combined modern printing technology with the latest software tools shear document management on significant further. It is therefore necessary to perceive outsourcing print environment as a complex service over traditional printing services today. Xerox is the prominent market leader in the segment of services and extensive use of its vast knowledge of printing technologies and workflow of business documents.

Surprising savings?

Analyses of the usage of outsourcing services show how bad and often complicated flow of documents companies have nowadays. How much time and money must be paid to this segment as a large percentage of workers have considerable difficulties in everyday work with documents or as bad the security of sensitive data is. To these problems are obviously related to finance, a complicated solution which is very often based on outdated printing devices without software arsenal costs unnecessary money and especially time of the professional staff. Do not buy printers and copiers, buy a service and pay only for what you actually print. We are able to set unified rates for black and color print or a copy for several years ahead, so that our customers can not only watch their costs but also predict them. If a company decides to outsource the printing environment, removes the need for one-time investments, gains flexibility, scalability and reduces not only the direct costs. It often turns ROI on outsourcing surprisingly short.

Increase safety standards

An important benefit of outsourcing the printing environment is the overall increase in security as the documents themselves, and of course access. In this world the usage of private mobile devices and access to external cloud services companies to provide continuous access to documents from virtually anywhere has now become a standard. Xerox is working on the development of its technology with top leaders in the field of security, such as McAfee and Cisco, and pushes the limits of safety in connection with customer needs to be constantly online and have always and anywhere access to corporate documents. Without fear of losing sensitive data.

Unlimited service options

Outsourcing of office printing is now a very wide range of services. After a detailed initial analysis are gradually optimized not only the location and types of equipment, but also set an effective flow of documents within the company. However, the service does not stop here. Xerox uses its experience in receiving documents in the form of a service registry, whether physical or electronic, to ensure that all activities associated with incoming documents.

After sorting and digitizing documents, followed by distribution within the company and other operations - processing of the agenda with the extraction of data directly into the internal information system, the arrangements for the smooth flow of internal company (indexing, etc.), and finally of course, good and safe archiving of originals. This is of course a service, so there is no need to invest heavily in the necessary hardware equipment, although the most modern technologies and processes are immediately available. The services may not be the only technologies. Our standard is now providing comprehensive resources including professionally trained people to operate and control. Optimization of document flow decreases labor intensity and error (e.g. incorrect archiving, wrong classification or lost documents, etc.). It is not a surprise that the services provided function even vice versa and Xerox effectively manages the entire document distribution.

The service is available to offer software tools to prepare and create documents for marketing purposes and 1:1 communication. The realization of made-to-measure quality documents provides an answer to the demands of modern communications with high added value, with measurable costs and especially visible reciprocity.

Hands-free

Outsourcing is often a response not only to the managers and owners of companies who have chosen to go the right direction. They know what to look for and how to effectively optimize internal processes to achieve higher profits and prosperity. They get into the hands of modern technology, know-how and services that make up a complete solution to the customer.

Author: Dušan Kolínek, SAO & Services Sales Director, XEROX CZECH REPUBLIC, www.xerox.cz